Adm Cloud Module · Fixed Assets

Your assets, under control and always valued

Register every asset, automate its depreciation and know its net book value at any moment. Every run generates its accounting entries automatically — no spreadsheets, no manual calculations, no discrepancies.

See what's included How it works
Ideal for
Vehicles and fleets Machinery and equipment Furniture Technology
2depreciation methods
3specialized reports
0manual journal entries
100%integrated with accounting
What is it?

Full control over your assets' life cycle

The Adm Cloud Fixed Assets module centralizes the registration, depreciation and valuation of everything your company owns and uses to operate. And since it lives inside the same i-ERP, every movement is reflected in your accounting automatically.

A living inventory

Every asset with its code, serial number, make, model, location, department, custodian, vendor, insurance and warranties. Even a hierarchy of parent asset and its components.

Automatic depreciation

Define the method and the system calculates and posts the depreciation of all your assets in one go. It respects the residual value and never over-depreciates.

Real value, instantly

Check the net book value of every asset as of any cutoff date, with its accumulated depreciation calculated and totaled — ready for your balance sheet.

Capabilities

Everything you need to manage your assets

From the asset catalog to posting depreciation, the module covers every stage with the depth of an ERP and the simplicity of Adm Cloud.

Asset record

Code, serial number, make, model, year, image, location, department, custodian, vendor, insurance and warranties — all in one place.

CostSerialLocationCustodian

Asset classes

Group your assets by category and define once the expense and accumulated depreciation ledger accounts for the entire group.

CategoryDefault accounts

Asset statuses

Classify the state of each asset with configurable labels — "In use", "Under repair", "Retired" — and filter them in your reports.

In useUnder repair

Bulk depreciation

A single transaction depreciates every asset for the period. It runs in the background, ideal for large catalogs.

Straight-lineDeclining balance

Depreciation adjustments

Record one-off adjustments asset by asset with the exact amount — perfect for corrections or opening balance loads.

Manual adjustmentPer asset

Automatic posting

Every depreciation generates its journal entry: debit to expense and credit to accumulated depreciation, with location, department and division.

Automatic entryDimensions

Specialized reports

Asset inventory, valuation (net book value) and depreciation detail. Fully configurable columns and filters.

InventoryValuationDepreciation

Multi-subsidiary and dimensions

Operate multiple companies and carry location, department, division and class into every entry for your cost-center reporting.

SubsidiariesCost centers
Depreciation

Two methods, monthly calculation, zero math by hand

You set the method per asset and Adm Cloud does the rest. Depreciation never drops below the salvage value and takes into account depreciation prior to your implementation.

Spreads the depreciable cost in equal installments over the useful life, defined in months (Depreciation period).

Monthly installment = ( Purchase value − Residual value ) ÷ Period in months
Purchase valueRD$ 3,200,000
Residual valueRD$ 0
Useful life60 months
Monthly installmentRD$ 53,333

Applies a fixed annual percentage to the book value, so depreciation is higher at the start and decreases over time.

Monthly installment = Book value × ( Annual % ÷ 100 ) ÷ 12
Book valueRD$ 3,200,000
Annual %20%
1st month installmentRD$ 53,333
FloorResidual value

Friction-free migration

Were you already depreciating outside Adm Cloud? Enter the initial value and the system takes the difference as historical accumulated depreciation.

Protected accounting periods

Every transaction validates that the Fixed Assets accounting period is open, preventing postings in months already closed.

Cascading accounts

Accounts resolve from the asset → its class → the subsidiary → the company. Configure once and everything inherits correctly.

Reports

The answers your accounting needs

Three reports built on the DevExpress engine: pick columns, apply filters and export.

Complete asset inventory: code, class, location, custodian and status.Inventory
Valuation as of a cutoff date: purchase value, accumulated depreciation and net book value.Valuation
Depreciation detail by date range, with amount per asset and document.Depreciation
Filter by subsidiary, class, location, department, vendor or custodian.Filters
Identify fully depreciated assets that are still in operation.Analysis
Automatic value and depreciation totals, ready to reconcile with the balance sheet.Accounting
How it works

From zero to depreciated assets in 4 steps

No parallel spreadsheets or manual reconciliations: the entire flow lives inside Adm Cloud.

Set up your classes

Create the asset categories and assign them the depreciation expense and accumulated depreciation accounts.

Register your assets

Add each asset with its cost, purchase date, depreciation method, useful life and residual value.

Run the depreciation

Execute the period's depreciation: the system calculates, depreciates and generates the entries for every asset.

Analyze and reconcile

Review the valuation and the depreciation detail, and reconcile with your accounting instantly.

Why Adm Cloud

One system, zero discrepancies

The big advantage of managing your assets inside the i-ERP: everything talks to everything.

Accounting always up to date

Every depreciation hits the general ledger automatically. Your balance sheet reflects the real value of your assets.

Traceability and audit

Field-by-field change log, voiding instead of deletion and control over linked documents.

With the permissions you already have

Access respects the company, role and privileges you already have configured in Adm Cloud.

One platform, many uses

The same asset record covers fixed assets, maintenance equipment, transportation (TMS) and manufacturing equipment.

Frequently asked questions

We answer your questions

Which depreciation methods are supported?

Two methods, both calculated monthly: straight-line (fixed installment based on the useful life in months) and declining balance (annual percentage of the book value). In both cases depreciation never drops below the defined salvage value.

Do I have to record depreciation asset by asset?

No. The depreciation run is a bulk process: in a single transaction, with one date, the system depreciates every eligible asset and generates its entries. It runs in the background, so it performs well even with large catalogs. If you need a one-off adjustment, there is a depreciation adjustment transaction to load specific amounts per asset.

Does depreciation affect my accounting automatically?

Yes. Every depreciation generates its journal entry: debit to the depreciation expense account and credit to accumulated depreciation, carrying location, department, division and class for your cost-center reporting. There is no manual entry capture.

Can I load assets I was already depreciating in another system?

Yes. You register the purchase value and the initial value for depreciation purposes; the system takes the difference as accumulated depreciation prior to your implementation, so migration is straightforward.

Where are the ledger accounts configured?

You can define them on each asset or, more practically, on the asset class so the entire group inherits them. Resolution cascades: asset → class → subsidiary → company.

Does it work with multiple companies or branches?

Yes. The module is multi-subsidiary and handles accounting dimensions (location, department, division and class) on every asset and every generated entry.

Stop chasing your assets in spreadsheets

Bring them into Adm Cloud and let depreciation and accounting take care of themselves.

Try Adm Cloud for free Explore the full i-ERP